Upcoming Training Events: October through December 2015

October 6, 2015 Leave a comment

Upcoming Training Events

October through December 2015

The following is a 3-month calendar of training events offered by the Utah State Archives.

All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are free of charge.

Archives Hosted Conferences
Electronic Records Management Conference
Annual fall conference with presentations focusing on care and management of electronic records. The theme for this year’s conference is Electronic Records Management:Ideas to Action. Schedule and speaker information is available here. Register for the conference on the Archives’ website.

Salt Lake City, UT. 9:30 a.m. to 3:30 p.m.

  • October 22, 2015

Utah State Capitol
State Office Building Auditorium
350 N. State Street
Salt Lake City, UT 84101


Basic Records Management I: Records Management
This class educates participants about legal responsibilities of government agencies in managing records and information. The legally assigned roles of records officers, chief administrative officers, and the State Archives will be discussed. The class will include references to the Public Records Management Act and other relevant laws.

Salt Lake City, UT. 9:00 a.m. to Noon.

  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S. Rio Grande St.
Salt Lake City, UT 84101



Records Access I: Public Records Requests
Records Access I will consider records classification, records sharing, handling GRAMA requests, and the appeals process. This training is very similar to the online training required for appointed records officers. The certification exam is not administered during the in-person training.

Salt Lake City, UT. 1:00 p.m. to 4:00 p.m.

  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101


Records Access I: Public Records Requests for Law Enforcement Records 
Public Records Requests for Law Enforcement Records digs deeper into classification and access issues including the appeals process. In addition to records classified under GRAMA, expunged records and accident reports are covered. Although the class focuses on law enforcement records, all records officers are welcome. Contact Lorianne Ouderkirk at louderkirk@utah.gov to schedule this training for your agency.

Salt Lake City, UT. 9:00 a.m. to 3:00 p.m.

  • October 13, 2015
  • October 29, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Categories: Records Management

General Schedule for Your Input

September 24, 2015 1 comment

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s October 8th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series.

-Permit & Licensing Records-

These records authorize an entity to conduct business within the consenting government’s jurisdiction. Records include applications, certificates, registrations, permits, licenses and related records.

MUN 6-1, 6-2, 6-3

CNT 14-3

Retain until renewed or 3 years after expired.
This schedule does not include the permanent “License Register” (MUN 6-4) or Building Permits.

Still time to register for conference, Law Enforcement Information Governance: Leading the Way in a Changing World

September 1, 2015 Leave a comment

The Utah State Archives’ conference, Law Enforcement Information Governance: Leading the Way in a Changing World, is in just two days! We are excited about the response that we have received from the law enforcement community for this event.

The conference will begin at 9:00 a.m. and conclude at 3:30 p.m.  A complete agenda can be found here.

If you have not registered yet, there is still time!

The primary conference location is:
Salt Lake City
Utah State Capitol Complex
State Office Building Auditorium, Level 1
350 N. State Street
Salt Lake City, UT 84114
Doors open at 8:30 a.m.

If traveling isn’t an option, there are 3 satellite locations for this conference. You can participate remotely at any of the following locations (please contact the agency directly for directions and to let them know that you are coming):

Nephi Area
Nephi P.D.—Tiffiny Lund
42 E. 200 N.
Nephi, UT 84648

Richfield Area
UDOT Richfield offices—Silvia Barbre
708 S. 100 W.
Richfield, UT 84701

St. George Area
St. George Police Department—Valerie Seely
265 N. 200 E.
St. George, UT 84770

Questions can be directed to Lorianne Ouderkirk at louderkirk@utah.gov or 801-531-3860.

Categories: Records Management

You Asked For It! General Schedule Updates!

August 28, 2015 1 comment

Here by popular demand, a new publication has been added to the Retention Schedule page of our website! The publication, “General Schedule Updates”, is an appendix that lists all new, edited, or obsolete General Schedules to date. Each schedule type (state, county, municipality, school district) is contained in this appendix twice: alphabetically by schedule name and numerically then by schedule number. We’ll be creating a new updates publication every six months with changes from the previous publication. We hope that this new bi-annual tool will help record officers more easily track the changes in the General Retention Schedule as our comprehensive updating project continues.
You may also download the publication from the link below:
General Schedules As Of August 2015

Records Analyst Change

August 25, 2015 Leave a comment

Cameron Mansen is no longer the records analyst for state agencies; Rebekkah Shaw is filling the role until further notice. If you are the records officer for a non-elected state agency or for a school-related agency, please contact Rebekkah Shaw with questions at rshaw@utah.gov or 801-531-3851.

Exciting News: Utah State Archives’ conferences to be broadcast to satellite locations

August 21, 2015 Leave a comment

The Utah State Archives recently obtained access to equipment that will allow us to do a live broadcast of our two upcoming conference events to satellite locations. Our upcoming conference events are:

  • Law Enforcement Information Governance: Leading the Way in a Changing World, Thursday, September 3rd
  • Managing Electronic Records: From Ideas to Actions, Thursday, October 22nd

We are excited about this new opportunity and hope that it will allow more agencies across the state to participate in the events and benefit from the presentations and discussions.

If your agency is interested in hosting a satellite location, you may submit a request here: http://goo.gl/forms/zJbHn3hZAU .

We ask that agencies hosting a satellite location welcome agencies from neighboring cities and towns to their facility to watch the conference. Preference for satellite locations will be based on distance from Salt Lake City, UT and facility accommodations. Please have requests submitted by Wednesday, August 26, 2015.

If you are unable to attend the conference either in Salt Lake or at a satellite location, conference materials will be available on our website following the event.

Questions can be directed to Lorianne Ouderkirk at louderkirk@utah.gov.

Categories: Records Management

SRC Retention Schedule Report

August 13, 2015 3 comments

Six proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input.

To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention schedules being discussed. Meetings are held on the second Thursday of each month at the Utah State Archives.

Categories: Records Management

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