Announcement: Electronic Records Conference Scheduled for October 22, 2015

July 27, 2015 Leave a comment

The Utah State Archives will be hosting its annual Electronic Records Conference on Thursday, October 22, 2015. The theme for this year’s conference is Managing Electronic Records: From Ideas to Action. Program details are below. Registration is available online at http://axaem.archives.utah.gov/cgi-bin/traininglist.cgi.

11ElectronicRecordsConference_201511ElectronicRecordsConference_2015

Questions can be directed to Lorianne Ouderkirk at louderkirk@utah.gov or 801-531-3860.

Categories: Records Management

Update: Law Enforcement Records Management Conference Schedule Finalized

July 22, 2015 Leave a comment

The Utah State Archives has finalized the schedule for the law enforcement records management conference to be held on Thursday, September 3, 2015 from 9:00 a.m. to 3:30 p.m. The event will be hosted at the State Archives facility located at 346 S. Rio Grande Street, Salt Lake City, UT. Registration is available online at www.archives.utah.gov.

Please share this training opportunity with your colleagues. We want to have as many people participate as possible!

Presentation topics are as follows:

  • Opening Keynote Address: Records Officers Supporting Law Enforcement Officers by Lieutenant John Laursen (9:00 a.m. – 10:00 a.m.)
  • Updated Law Enforcement General Retention Schedules by Rebekkah Shaw, Utah State Archives (10:15 a.m. – 10:45 a.m.)
  • Agencies’ experience in using vendor databases for managing record information: (10:45 a.m. – Noon)
    • Spillman by Sherri Atwood and MaryAnn Bullock, Pleasant Grove Police Department
    • Versadex by TBD
    • FATPOT by Lt. Harley Watkins, Utah Highway Patrol
  • Records Sharing as Addressed by the Government Records Access Management Act (GRAMA) by Paul Tonks, Assistant Attorney General (Noon – 12:30 p.m.)
  • Discussion panel on body cameras monitored by Rosemary Cundiff, Utah State Archives (1:30 p.m. – 2:30 p.m.)
    • Paul Burnett, Saratoga Springs Police
    • Captain Brett Haycock, Weber County Sheriff
    • Lieutenant Alex Blauer, Utah Transit Authority Police
    • Representative Daniel McCay, House of Representatives
  • Closing Keynote Address: Knowing Where the Bodies Are Buried by Robert Kirby, a former police officer and author of End of Watch: Utah’s Murdered Police.  (9:00 a.m. – 10:00 a.m.)

A map to the Utah State Archives building is available here: http://archives.utah.gov/archives-building-map.html

Questions may be directed to Lorianne Ouderkirk at louderkirk@utah.gov or 801-531-3860.

Law Enforcement Conference Flyer_2015

5LEConferenceFlyer_2015

Categories: Records Management

GRAMA Legislative Updates 2015

Legal updates enrolled in the 2015 Legislative session went into effect on May 12, 2015. The Legislature significantly modified the appeals process in the Government Records Access and Management Act (GRAMA), especially as it relates to political subdivisions’ adoption of local appeals boards. It identified additional private and protected records, and expanded posting requirements for the Public Notice Website. A comprehensive review of these changes has been posted on the Archives website.

In light of these changes political subdivisions with ordinances that provide for a local appeals board will need to review and update their ordinances. Implementation of these changes is a good prompt for every political subdivision to review its records ordinances or policies and evaluate whether or not updates are in order. The Archives is happy to assist and answer questions. Please contact:

Rosemary Cundiff at (801) 531-3858, rcundiff@utah.gov;  or Nova Dubovik at (801) 531-3834, ndubovik@utah.gov.

SRC Retention Schedule Report

Six proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input.

To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention schedules being discussed. Meetings are held on the second Thursday of each month at the Utah State Archives.

Upcoming Training Events: July through December 2015

July 2, 2015 Leave a comment

Upcoming Events

July through December 2015

The following is a 6-month calendar of training events offered by the Utah State Archives and professional organizations.

To see the complete calendar for the Archives’ 2015 training events and to register, visit our website. All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are free of charge.

Archives Hosted Conferences

Law Enforcement Records Management Conference
Conference that focuses specifically on managing law enforcement records. The theme for this year’s conference is Law Enforcement Information Governance: Leading the Way in a Changing World. Key note address by Lt. John Laursen of the Uintah County Sheriff department, and Robert Kirby author of End of the Watch: Utah’s Murdered Police. Additional presentation topics include retention schedules, records management databases, and body cameras. Additional information is available here on this flyer. Register for the conference on the Archives’ website.

  • September 3, 2015

Utah State Archives Courtyard Training Room
346 S. Rio Grande St.
Salt Lake City, UT 84101

Electronic Records Conference
Annual fall conference with presentations focusing on care and management of electronic records. The program is currently in the works. If you a suggestion for a topic or have a colleague who would be a good candidate to present, please submit suggestions here: http://goo.gl/forms/wiD3TDEUxc. Register for the conference on the Archives’ website.

  • October 22, 2015

Utah State Capitol
State Office Building Auditorium

 

Basic Records Management I: Records Management

This class educates participants about legal responsibilities of government agencies in managing records and information. The legally assigned roles of records officers, chief administrative officers, and the State Archives will be discussed. The class will include references to the Public Records Management Act and other relevant laws.

Salt Lake City, UT. 9:00 a.m. to Noon.

  • August 6, 2015
  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S. Rio Grande St.
Salt Lake City, UT 84101

Castle Dale, UT. 9:00 a.m. to Noon

  • August 27, 2015

Castle Dale City Hall
65 E. 100 N.
Castle Dale, UT 84513

Records Access I: Public Records Requests

Records Access I will consider records classification, records sharing, handling GRAMA requests, and the appeals process. This training is very similar to the online training required for appointed records officers. The certification exam is not administered during the in-person training.

Salt Lake City, UT. 1:00 p.m. to 4:00 p.m.

  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Castle Dale, UT. 1:00 p.m. to 4:00 p.m.

  • August 27,2015

Castle Dale City Hall
65 E. 100 N.
Castle Dale, UT 84513

Records Access I: Public Records Requests for Law Enforcement Records,
Public Records Requests for Law Enforcement Records digs deeper into classification and access issues including the appeals process. In addition to records classified under GRAMA, expunged records and accident reports are covered. Although the class focuses on law enforcement records, all records officers are welcome. Contact Lorianne Ouderkirk at louderkirk@utah.gov to schedule this training for your agency.

Salt Lake City, UT. 9:00 a.m. to 3:00 p.m.

  • October 13, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Categories: Records Management

Announcement: Law Enforcement Records Management Conference scheduled for September 3, 2015

July 1, 2015 Leave a comment

Register on the Utah State Archives’ website
3LEConferenceFlyer_2015Download the flyer here: 3LEConferenceFlyer_2015

Categories: Records Management

New Fee Schedule for Reformatting Services

We want to make you aware of a change in fees for our reformatting services.  Charges for the last fiscal year as well as this year are below and attached at the end for download.

Reformatting Charges

Copy of 2015-2016 charges

Follow

Get every new post delivered to your Inbox.

Join 1,050 other followers