Archive for the ‘Records Management’ Category

General Schedule for Your Input

September 24, 2015 Leave a comment

As part of the General Schedule Update Project, the Utah State Archives is proposing a new schedule for your consideration. We would like to submit this schedule to the State Records Committee’s October 8th meeting. Remember, there is no designation or classification of general schedules because that needs to be determined by the record series.

-Permit & Licensing Records-

These records authorize an entity to conduct business within the consenting government’s jurisdiction. Records include applications, certificates, registrations, permits, licenses and related records.

MUN 6-1, 6-2, 6-3

CNT 14-3

Retain until renewed or 3 years after expired.
This schedule does not include the permanent “License Register” (MUN 6-4) or Building Permits.

Still time to register for conference, Law Enforcement Information Governance: Leading the Way in a Changing World

September 1, 2015 Leave a comment

The Utah State Archives’ conference, Law Enforcement Information Governance: Leading the Way in a Changing World, is in just two days! We are excited about the response that we have received from the law enforcement community for this event.

The conference will begin at 9:00 a.m. and conclude at 3:30 p.m.  A complete agenda can be found here.

If you have not registered yet, there is still time!

The primary conference location is:
Salt Lake City
Utah State Capitol Complex
State Office Building Auditorium, Level 1
350 N. State Street
Salt Lake City, UT 84114
Doors open at 8:30 a.m.

If traveling isn’t an option, there are 3 satellite locations for this conference. You can participate remotely at any of the following locations (please contact the agency directly for directions and to let them know that you are coming):

Nephi Area
Nephi P.D.—Tiffiny Lund
42 E. 200 N.
Nephi, UT 84648

Richfield Area
UDOT Richfield offices—Silvia Barbre
708 S. 100 W.
Richfield, UT 84701

St. George Area
St. George Police Department—Valerie Seely
265 N. 200 E.
St. George, UT 84770

Questions can be directed to Lorianne Ouderkirk at or 801-531-3860.

Categories: Records Management

You Asked For It! General Schedule Updates!

August 28, 2015 1 comment

Here by popular demand, a new publication has been added to the Retention Schedule page of our website! The publication, “General Schedule Updates”, is an appendix that lists all new, edited, or obsolete General Schedules to date. Each schedule type (state, county, municipality, school district) is contained in this appendix twice: alphabetically by schedule name and numerically then by schedule number. We’ll be creating a new updates publication every six months with changes from the previous publication. We hope that this new bi-annual tool will help record officers more easily track the changes in the General Retention Schedule as our comprehensive updating project continues.
You may also download the publication from the link below:
General Schedules As Of August 2015

Records Analyst Change

August 25, 2015 Leave a comment

Cameron Mansen is no longer the records analyst for state agencies; Rebekkah Shaw is filling the role until further notice. If you are the records officer for a non-elected state agency or for a school-related agency, please contact Rebekkah Shaw with questions at or 801-531-3851.

Exciting News: Utah State Archives’ conferences to be broadcast to satellite locations

August 21, 2015 Leave a comment

The Utah State Archives recently obtained access to equipment that will allow us to do a live broadcast of our two upcoming conference events to satellite locations. Our upcoming conference events are:

  • Law Enforcement Information Governance: Leading the Way in a Changing World, Thursday, September 3rd
  • Managing Electronic Records: From Ideas to Actions, Thursday, October 22nd

We are excited about this new opportunity and hope that it will allow more agencies across the state to participate in the events and benefit from the presentations and discussions.

If your agency is interested in hosting a satellite location, you may submit a request here: .

We ask that agencies hosting a satellite location welcome agencies from neighboring cities and towns to their facility to watch the conference. Preference for satellite locations will be based on distance from Salt Lake City, UT and facility accommodations. Please have requests submitted by Wednesday, August 26, 2015.

If you are unable to attend the conference either in Salt Lake or at a satellite location, conference materials will be available on our website following the event.

Questions can be directed to Lorianne Ouderkirk at

Categories: Records Management

SRC Retention Schedule Report

August 13, 2015 3 comments

Six proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input.

To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention schedules being discussed. Meetings are held on the second Thursday of each month at the Utah State Archives.

Categories: Records Management

Important: Change of Venue for Records Management in Law Enforcement Conference

August 11, 2015 Leave a comment

Because of the tremendous response we have received for the records management in law enforcement conference, we are moving the event to a larger venue. The conference will be held at the Utah State Capitol, State Office Building Auditorium. The date and time will remain the same, Thursday, September 3rd from 9:00 a.m. to 3:30 p.m. Some minor adjustments were made to the presentation times in order to make the conference more accommodating.

See below for the updated agenda and maps to the State Office Building Auditorium. To register for the event visit our website at:

A copy of the agenda is also available here: LEConferenceFlyer_2015

A diagram of the Capitol Complex showing the new venue location at the State Office Building’s location and visitor parking is available here: Capitol Hill Complex  and State Office Building Auditorium


CapitolHill_Complex State Office Building 1st Floor

Categories: Records Management

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