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Archive for the ‘Records Management’ Category

Is your records officer amazing?

September 15, 2016 2 comments
Categories: Records Management

Can my email do that? Come find out!

September 13, 2016 Leave a comment

Image resultCan my email do that? Join us on October 6th to find out! Get some tips and tricks on how to keep your Gmail or Outlook inbox better organized and managed.

 

Image result for gmailCorona Ngatuvai from the Department of Technology Services will share his expertise with Gmail. Brett McKeachnie from Utah Valley University will share his expertise with Outlook.

Come in-person or join online! See the full conference schedule below.

Join us on October 6th! Attend in-person or participate online! The conference will be held at the Miller Free Enterprise Center, 9750 S. 300 W. in Sandy, UT in an auditorium with stadium seating. Online participants will join using Adobe Connect, instructions will be sent out closer to the event.

To register visit our website, and select “Training and Events” under the “Quick Links Section”. Step-by-step registration instructions are available on the Open Records Portal’s “Help Center”.

Questions may be directed to recordstraining@utah.gov or 801-531-3863.

EverbodyWins_RecordsManagementTeamwork_StateArchivesConference

Categories: Records Management

You won’t believe what we’re doing to the GRS! Hear all about it…..

September 7, 2016 Leave a comment

You won’t believe what we’re doing to the General Retention Schedules!

 

Hear all about it at our fall conference!

Rebekkah Shaw from the Utah State Archives will discuss her work in updating the General Retention Schedule, the vision going forward, and why her team needs your team! Rebekkah will be part of a panel discussion on managing electronic records. Check-out the flyer below for additional details, and stay tuned for more conference highlights!

Join us on October 6th! Attend in-person or participate online! The conference will be held at the Miller Free Enterprise Center, 9750 S. 300 W. in Sandy, UT in an auditorium with stadium seating. Online participants will join using Adobe Connect, instructions will be sent out closer to the event.

To register visit our website, and select “Training and Events” under the “Quick Links Section”. Registration instructions are also available on the Open Records Portal’s “Help Center.

EverbodyWins_RecordsManagementTeamwork_StateArchivesConference

Updating County Vehicle Maintenance General Schedule

September 1, 2016 Leave a comment

Instead of posting general schedules submitted to the State Records Committee

County schedule 6-10 is being overwritten by state schedule 9-14. If you go to the county schedule on our website, it will be hyperlinked to the new schedule. Retention is now two years longer. Don’t worry if you have already destroyed records per the old schedule. Please update your records so the updated retention will be followed from this point going forward. If you wish to keep the previous retention for your record series, please contact your analyst.  Below is the old schedule, then the new one. If you have any questions, please call us at 801-531-3863.

VEHICLE MAINTENANCE RECORDS (CO 6-10)

These are daily maintenance records on all county vehicles. They are used to provide a maintenance history of all county vehicles. Includes work order number, dates, maintenance performed, mileage of vehicle, problem type, driver’s name, and action taken.
Retention: Retain for 1 year after disposition of vehicle and then destroy.

Suggested Primary Designation: Public.

(Approved 06/1991)

Vehicle Maintenance Records (SG 9-14)

These records document the inspection, repair and maintenance of government-owned vehicles. Information includes vehicle identification, usage, and related records.

Retention: Retain 3 years after disposition of asset and then destroy.

(Approved 01/2016)

Dreaming of your dream team? Find out how to bring key players together at our annual fall conference!

August 31, 2016 Leave a comment

Dreaming of your dream team? Find out how to bring key players together at our annual fall conference! This year’s theme is “Everyone Wins! Records Management Teamwork”. We chose this theme because we have received a lot of records management questions about how to:

  • get started managing records
  • build a records management team
  • train coworkers
  • use retention schedules
  • build a relationship with IT
  • transferring electronic records to the State Archives

All of these questions are about working as a team! Whether it is your chief administrative officer, records officer, or IT support, or office staff, everyone in your agency has a team role in records management. You cannot do it alone!

Bring your team on October 6th to get ideas on how to win more as a team! Attend in-person or participate online! To register visit our website, and select “Training and Events” under the “Quick Links Section”. Registration instructions are also available on the Open Records Portal’s “Help Center“.

The conference will be held in an auditorium with stadium seating at the Miller Free Enterprise Center, 9750 S. 300 W. in Sandy, UT.

EverbodyWins_RecordsManagementTeamwork_StateArchivesConference

Dreaming of your dream team? Find out how to bring key players together at our annual fall conference! This year’s theme is “Everyone Wins! Records Management Teamwork”.

Schedule Update for State Archives’ Fall Conference

August 11, 2016 2 comments
Instructions to register are available here: http://grama.utah.gov/aro/training-registration.htmlAdvertisement_Blog_Fall2016
Instructions to register are available here: http://grama.utah.gov/aro/training-registration.html

Printable flyer: Advertisement_Blog_Fall2016

Categories: Records Management

Finding Changed General Schedules

August 2, 2016 Leave a comment

You may have noticed the General Schedules have been changing. If you are looking for a schedule, but cannot find it, be sure to click the link at the top so the inactive schedules are listed.

find schedules

obsolete schedules

If the schedule was overwritten, the obsolete schedule has a hyperlink to the schedule it is now attached to.

linked

If you still cannot find the schedule, please call us at 801-531-3863.