Archive for the ‘Records Management’ Category

Call for Presentation Proposals

February 2, 2016 Leave a comment

The Utah State Archives’ annual spring conference will take place on Friday, April 1, 2016speech-1015285_1920 in Salt Lake City, UT. The theme of the conference is A Day with GRAMA. Presentations will focus on the provisions of the Government Records Access Management Act.

The Conference Committee is asking for presentation proposals on all aspects of records
access, including proposals that feature:

  • Agency process and policy for sharing records with other governmental entities
  • Vetted process for establishing and applying a fee schedule
  • How to train staff on what a GRAMA request is, when a GRAMA request is necessary, their role in the agency’s process for handling GRAMA requests, as well as the agency’s overall process for handling GRAMA requests
  • Vetted process for responding to GRAMA requests for email or other electronic correspondence
  • Agency experience in incorporating Open Records Portal into process of accepting and responding to GRAMA requests

Have an idea for a presentation that isn’t on the list? Can you recommend someone who would be a good presenter?

The Conference Committee welcomes any presentation proposals that you think might encourage dialogue and improve understanding among your professional colleagues.

speech-1026398_1920Proposals are welcome from chief administrative officers, records officers, or other employees who have substantial responsibilities regarding GRAMA. Presentations should be between 20 minutes to 50 minutes in length.

DEADLINE for submission is Monday, February 15, 2016. Please use the online submission form to submit your proposal at:

Questions and comments can be directed to Lorianne Ouderkirk,, 801-531-3860.

Categories: Records Management

Spotlight On: Michelle Larsen

January 28, 2016 Leave a comment


Categories: Records Management

Survey: Electronic Correspondence Training-what do you need?

January 22, 2016 Leave a comment

The Utah State Archives would like your input on training topics that would most benefit you for managing electronic correspondence records. Also, we would like to hear about your experience in handling GRAMA requests for electronic correspondence records. Please complete the survey below. 


Categories: Records Management

SRC Retention Schedule Report

January 14, 2016 Leave a comment

Two proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input.

To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention schedules being discussed. Meetings are held on the second Thursday of each month at the Utah State Archives.

Webinar Recording and Slides Available

January 12, 2016 Leave a comment

Today’s webinar, Open Records Portal Overview and New Certification Training, is available for viewing* on YouTube at

The slides are available as a PDF file on our Events Materials page, or from right here: orp-and-training-overview

Please let us know if you have any questions. Thanks!


*As of 5:10 pm the video is still processing, but it should be ready for viewing by 5:30 or 6 pm.

Categories: Records Management

Sign Up for Training on the Open Records Portal

January 7, 2016 1 comment
  1. Go to and click Login.Sign up for training_1


  2. Login using your UMD (Utah Master Directory) account. If you have a Public Notice Website login using your records officer email, you may use that; if not, create a new UMD login. Please be sure to use the same email address for your UMD account that you use as a records officer in our system.
  3. Click the Dashboard button on the navigation bar:
    Sign up for training_2


  4. Click the Training button on the sub-navigation:
    Sign up for training_3


  5. Click the Register for Training button:Sign up for training_4


  6. Sign up for your desired training session by clicking Register for this Class. You may sort classes by date, location, class name, or status.Sign up for training_5


If you have any questions, please contact Renée Wilson at or 801-531-3842.

Categories: Records Management

Upcoming Training Events: January through March 2016

January 5, 2016 4 comments

Upcoming Events

January through March 2016

The following is a 3-month calendar of training events offered by the Utah State Archives. We are still calendaring out training events for the year so check our periodically  website for additional opportunities.

To register for a training session:

  • Go to
  • Log in (If you have a Public Notice Website account, you may use that same login; otherwise, you will have to create a Utah Master Directory login)
  • Click on Dashboard
  • Click on Training
  • Click on the button that says Register for Training
  • A table will appear showing all the upcoming training sessions. You can sort by location, date, class name, or availability.
  • To sign up, click the button that says Register for this Class.
  • The table will change to show that you’re registered.
  • If you need to un-register, you can click the button that says Withdraw from this Class.

All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are free of charge.

Registration links for events sponsored by an outside professional organization are included. The cost of participation is determined by the organization. Contact the organization directly for registration information.

Basic Records Management I: Records Management
This class educates participants about legal responsibilities of government agencies in managing records and information. The legally assigned roles of records officers, chief administrative officers, and the State Archives will be discussed. The class will include references to the Public Records Management Act and other relevant laws.

Richfield, UT. 1:00 p.m. to 4:00 p.m.

  • January 20, 2016

Sevier School District
180 E. 500 N.
Richfield, UT 84701

Records Access I: Public Records Requests
Records Access I will consider records classification, records sharing, handling GRAMA requests, and the appeals process. This training is very similar to the online training required for appointed records officers. The certification exam is not administered during the in-person training.

Richfield, UT. 9:00 a.m. to Noon

  • January 20, 2015

Sevier School District
180 E. 500 N.
Richfield, UT 84701

Open Records Portal Training
Learn the basics of the Open Records Portal and how to use it. Participants are encouraged to bring their own laptop, tablet, or phone with wifi or internet access in order to go through the site with the presenter.

  • Salt Lake City
    January 8, 2016, 10:00 a.m. to Noon
    Utah State Archives
    346 S. Rio Grande Street
    Salt Lake City, UT 84101
  • Salt Lake City
    March 9, 2016, 10:00 a.m. to Noon
    Utah State Archives
    346 S. Rio Grande Street
    Salt Lake City, UT 84101


  • Orem
    Jan 19, 2016, 10:00 am-12:00 pm
    56 North State Street
    Orem, UT 84057
  • Ogden
    Jan 27, 2016, 10:00 am-12:00 pm
    2901 University Circle
    Ogden, UT 84404
  • Knab
    Feb 17, 2016, 9:00 am-11:00 am
    76 North Main Street
    Kanab, UT 84741
  • St. George
    Feb 17, 2016, 2:00 pm-4:00 pm
    175 East 200 North
    St. George, UT
  • Cedar City
    Feb 18, 2016, 9:00 am-11:00 am
    002 Garden Level
    351 West University Blvd
    Cedar City, UT 84720
  • Beaver
    Feb 18, 2016, 2:00 pm-4:00 pm
    2270 South 525 West
    Beaver, UT 84713


  • Jan 12, 2016, 10:00 am-12:00 pm,
  • Jan 28, 2016, 10:00 am-12:00 pm,


Non-Archives Training Events

Utah-Salt Lake ARMA Chapter
Spring Seminar
Tuesday, March 15 from 8:00 a.m.-3:30 p.m.
SLCC Sandy Campus

Join us to hear from top-notch speakers in the Information Management profession on topics such as:

  • How the RIM Professional Can More Closely Align with Legal and IT
  • Cyber Security Threats: Best Practices for Prevention
  • File Plans: 10 Things Every RIM and IT Professional Needs to Know
  • Developing Policy & Procedures

Earn points for your professional designations (CRM, IGP, CMC and MMC). Visit our website at to learn more and to register. This is a seminar you won’t want to miss!

Categories: Records Management

Get every new post delivered to your Inbox.

Join 1,094 other followers