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You Asked For It! General Schedule Updates!

August 28, 2015 Leave a comment

Here by popular demand, a new publication has been added to the Retention Schedule page of our website! The publication, “General Schedule Updates”, is an appendix that lists all new, edited, or obsolete General Schedules to date. Each schedule type (state, county, municipality, school district) is contained in this appendix twice: alphabetically by schedule name and numerically then by schedule number. We’ll be creating a new updates publication every six months with changes from the previous publication. We hope that this new bi-annual tool will help record officers more easily track the changes in the General Retention Schedule as our comprehensive updating project continues.
You may also download the publication from the link below:
General Schedules As Of August 2015

Records Analyst Change

August 25, 2015 Leave a comment

Cameron Mansen is no longer the records analyst for state agencies; Rebekkah Shaw is filling the role until further notice. If you are the records officer for a non-elected state agency or for a school-related agency, please contact Rebekkah Shaw with questions at rshaw@utah.gov or 801-531-3851.

Exciting News: Utah State Archives’ conferences to be broadcast to satellite locations

August 21, 2015 Leave a comment

The Utah State Archives recently obtained access to equipment that will allow us to do a live broadcast of our two upcoming conference events to satellite locations. Our upcoming conference events are:

  • Law Enforcement Information Governance: Leading the Way in a Changing World, Thursday, September 3rd
  • Managing Electronic Records: From Ideas to Actions, Thursday, October 22nd

We are excited about this new opportunity and hope that it will allow more agencies across the state to participate in the events and benefit from the presentations and discussions.

If your agency is interested in hosting a satellite location, you may submit a request here: http://goo.gl/forms/zJbHn3hZAU .

We ask that agencies hosting a satellite location welcome agencies from neighboring cities and towns to their facility to watch the conference. Preference for satellite locations will be based on distance from Salt Lake City, UT and facility accommodations. Please have requests submitted by Wednesday, August 26, 2015.

If you are unable to attend the conference either in Salt Lake or at a satellite location, conference materials will be available on our website following the event.

Questions can be directed to Lorianne Ouderkirk at louderkirk@utah.gov.

Categories: Records Management

SRC Retention Schedule Report

August 13, 2015 2 comments

Six proposed general retention schedules were heard by the State Records Committee today and approved. Each of these general schedules were previously posted on this blog for your input.

To hear the discussion regarding these schedules, please go to the State Records Committee’s page on the Public Notice Website. All are welcome to attend the State Records Committee and provide input on retention schedules being discussed. Meetings are held on the second Thursday of each month at the Utah State Archives.

Categories: Records Management

Important: Change of Venue for Records Management in Law Enforcement Conference

August 11, 2015 Leave a comment

Because of the tremendous response we have received for the records management in law enforcement conference, we are moving the event to a larger venue. The conference will be held at the Utah State Capitol, State Office Building Auditorium. The date and time will remain the same, Thursday, September 3rd from 9:00 a.m. to 3:30 p.m. Some minor adjustments were made to the presentation times in order to make the conference more accommodating.

See below for the updated agenda and maps to the State Office Building Auditorium. To register for the event visit our website at: http://axaem.archives.utah.gov/cgi-bin/traininglist.cgi

A copy of the agenda is also available here: LEConferenceFlyer_2015

A diagram of the Capitol Complex showing the new venue location at the State Office Building’s location and visitor parking is available here: Capitol Hill Complex  and State Office Building Auditorium

6LEConferenceFlyer_2015

CapitolHill_Complex State Office Building 1st Floor

Categories: Records Management

Free Disaster Prevention, Preparedness, Response, and Recovery workshops — Preserve your collections!

August 10, 2015 Leave a comment
Randy Silverman

Randy Silverman, Preservation Librarian at the University of Utah and Fulbright Specialists project recipient.

Randy Silverman, Preservation Librarian at the University of Utah and a founding member of WESTPAS, will be teaching two-part workshops in October sponsored by Western States & Territories Preservation Assistance Service (WESTPAS), a project that focuses on preserving cultural collections in the West.

At the workshops, learn how to:

  • Complete a disaster response & collection salvage plan
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Understand practical decision-making skills needed during an emergency
  • Experience salvage procedures for books, documents, photos & objects

Choose One Location/Date during Archives Month–Register Online Today

Salt Lake City, UT              Tuesday, October 6, 2015–9:00 a.m.- 4:00 p.m.

Utah State Archives

Logan, UT                          Friday, October 9, 2015–9:00 a.m.- 4:00 p.m.

Utah State University Merrill-Cazier Library

Cedar City, UT                   Thursday, October 15, 2015–9:00 a.m.- 4:00 p.m.

Southern Utah University Sherratt Library

For further information or to register, please see the attached flyer:

Protecting Cultural Collections Utah Promo (download docx)

Protecting Cultural Collections Utah Promo (view pdf)

Categories: Records Management

Upcoming Training Events: August through December 2015

August 4, 2015 2 comments

Upcoming Events

August through December 2015

The following is a 5-month calendar of training events offered by the Utah State Archives and professional organizations.

All employees of a governmental entity are invited to participate, especially records officers and chief administrative officers. Utah State Archives’ training events are free of charge.

Archives Hosted Conferences

Law Enforcement Records Management Conference
Conference that focuses specifically on managing law enforcement records. The theme for this year’s conference is Law Enforcement Information Governance: Leading the Way in a Changing World. Keynote address by Lt. John Laursen of the Uintah County Sheriff department, and Robert Kirby author of End of the Watch: Utah’s Murdered Police. Additional presentation topics include retention schedules, records management databases, and body cameras. Additional information is available here. Register for the conference on the Archives’ website.

  • September 3, 2015

Utah State Archives Courtyard Training Room
346 S. Rio Grande St.
Salt Lake City, UT 84101

Electronic Records Management Conference
Annual fall conference with presentations focusing on care and management of electronic records. The theme for this year’s conference is Electronic Records Management:Ideas to Action. Schedule and speaker information is available here. Register for the conference on the Archives’ website.

  • October 22, 2015

Utah State Capitol
State Office Building Auditorium
350 N. State Street
Salt Lake City, UT 84101

Basic Records Management I: Records Management

This class educates participants about legal responsibilities of government agencies in managing records and information. The legally assigned roles of records officers, chief administrative officers, and the State Archives will be discussed. The class will include references to the Public Records Management Act and other relevant laws.

Salt Lake City, UT. 9:00 a.m. to Noon.

  • August 6, 2015
  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S. Rio Grande St.
Salt Lake City, UT 84101

Castle Dale, UT. 9:00 a.m. to Noon

  • August 27, 2015

Castle Dale City Hall
65 E. 100 N.
Castle Dale, UT 84513

Records Access I: Public Records Requests

Records Access I will consider records classification, records sharing, handling GRAMA requests, and the appeals process. This training is very similar to the online training required for appointed records officers. The certification exam is not administered during the in-person training.

Salt Lake City, UT. 1:00 p.m. to 4:00 p.m.

  • November 3, 2015
  • December 3, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Castle Dale, UT. 1:00 p.m. to 4:00 p.m.

  • August 27,2015

Castle Dale City Hall
65 E. 100 N.
Castle Dale, UT 84513

Records Access I: Public Records Requests for Law Enforcement Records,
Public Records Requests for Law Enforcement Records digs deeper into classification and access issues including the appeals process. In addition to records classified under GRAMA, expunged records and accident reports are covered. Although the class focuses on law enforcement records, all records officers are welcome. Contact Lorianne Ouderkirk at louderkirk@utah.gov to schedule this training for your agency.

Salt Lake City, UT. 9:00 a.m. to 3:00 p.m.

  • October 13, 2015

Utah State Archives Courtyard Training Room
346 S Rio Grande St
Salt Lake City, UT 84101

Categories: Records Management
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